So you've completed a major milestone, capping off a whole project stage. It is time to get stakeholder signoff again.

The Stage End Approval Report is your tool for formalizing this buy-in.  It has two parts:

1. Acceptance of project deliverables (with exceptions noted) and
2. Authorization to Proceed.

If your board meets, the Stage End Approval becomes an agenda item. Otherwise, you circulate copies for approval.

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Stage End Approval Report

Project Name:

Stage:

Development & Technical Products

The Project Board accepts and signs off, subject to the qualifications itemized below, the development and technical products submitted at the end of the current stage.

 

 

Project Board Signature

 

Project Board Signature

 

Project Board Signature

Qualifications:

Item 1...

Item 2... etc.

Authorization to Proceed to Next Stage

The Project Board authorizes proceeding according to the next stage plan, subject to the qualifications itemized below.

 

 

Project Board Signature

 

Project Board Signature

 

Project Board Signature

 

Qualification:

Item 1...

Item 2... etc.

Project phases are sometimes called "stages" (especially where English is spoken without an American accent).

The Project Initiation Stage defines scope, schedule, resources, and risks, and gets buy-in from stakeholders to go forward. The Project Initiation Kick Off Report is your roadmap for this stage, how you will complete the Project Initiation Checklist.

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 Project Initiation Kick Off Report  

This document summarizes the proposed process for conducting the project name Project Initiation stage during the period pi start date through pi end date.

It will be conducted by project manager name or business analyst name and project sponsor name.

The project initiation will be executed with the following workshops and interviews.

Interviews

Repeat this section for each interview

Interviewee

Objective of interview

Date

Objective & Scoping Workshop (start date - end date)

Workshop Objective

Workshop Deliverable

Participants

Agenda Items

Date & Location

Subsequent Workshop(s) (start date - end date)

Repeat this section for each subsequent workshop

Workshop Objective (for remaining components of the Project Initiation, namely critical requirements, approach, organization, business case)

Workshop Deliverable

Agenda Items

Participants

Date & Location

Produce and Present Project Initiation Report (start date - end date)

Compile Project Initiation Report

Distribute Project Initiation Report to Project Board on date.

Present Project Initiation Report to Project Board on project board meeting date

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